Guiding project requirements for analytics

In a recent post, we started scoping our executive level dashboards and reporting project by mapping out who the primary consumers of the data will be, what their top priorities / challenges are, which data we need and what we are trying to measure.  It might seem like we are ready to start evaluating vendors and building it out the project, but we still have a few more requirements to gather.

What data can we exclude?

With our initial focus around sales analytics, the secondary data we would want to include (NetProspex, Marketo and ToutApp) all integrates fairly seamlessly with the Salesforce so it won't require as much effort on the data prep side.  If we pivot over to our marketing function however, things get a bit murkier.  On the low end this could mean a dozen or so data sources.  But what about our social channels, Google Ads, etc, as well as various spreadsheets.  In more and more instances, particularly for a team managing multiple brands or channels, the number of potential data sources can easily shoot into the dozens.

Although knowing what data we should include is important, what data can we exclude? Unlike the data lake philosophy (Forbes: Why Data Lakes Are Evil,) when we are creating operational level reporting, its important focus on creating value, not to overcomplicating our project with additional data sources that don't actually yield additional value.

Who's going to manage it?

Just as critical to the project as what and how; who’s going to be managing it? What skills do we have out our disposal and how many hours can we allocate for the initial setup as well as ongoing maintenance and change requests?  Will this project be managed by IT, our marketing analytics team, or both? Perhaps IT will manage data warehousing and data integration and the analyst will focus on capturing end user requirements and creating the dashboards and reports.  Depending on who's involved, the functionality of the tools and the languages used will vary. As mentioned in a recent CMS Wire post Buy and Build Your Way to a Modern Business Analytics Platform, its important to take an analytical inventory of what skills we have as well as what tools and resources we already have we may be able to take advantage of.